XENA AI

Overview

Monthly revenue$625.00

Fiscal year endJuly

Review cadenceAnnually

Contacts

2 people

Primary

Service brief

Xena is writing the brief…

Client Details

Related company name 1N/a

Related company name 2N/a

Home office %N/a

Monthly review meetingsAnnually

Service Items

Does the client use more than one currency?Yes
Does the client use classes in the books?Yes
Does the client have review meeting cadence?AnnuallyIncluded
Does the client have intercompany loans?No
Does the client claim a home office?No
Do we pay bills on behalf of the client?No
Do we create invoices on behalf of the client?No
Does the client have payroll?No
Do we prepare the year-end package for the accountant?Not included
Do we prepare a cash flow package?Not included
Do we prepare a budget for the client?Not included
Do we prepare custom reports?Not included
Do we provide business consulting?Not included
Do we maintain the asset register?Not included
Does the client claim vehicle expenses?Not included

Notes

Expense processing notes '-Client uses an Amazon Business Account for purchases - this is different then the sales log in we normally use. Anita and Uyi have access and tiles in PP. Use this scribe link to process Amazon purchases on the credit card. Https://scribehow.com/shared/Two_in_Ten__Amazon_Business_Orders-Document_Processing-Generate_the_Amazon_Orders_summary_for_last_month_and_create_Bill_in_Quickbooks-WIP__dJOZxPzvToG1_4erEW0pog -Shopify Monthly Bills for "Charlie Ray" Store: 75% of the expense should be classed to Personal Preference, the rest is Administration -Record B.Zee Brokerage and FreightBoy fees as Inventory - in the right inventory class account starting August 2024 -Paypal deposits to the bank could be additional income, confirm with Sean .' Prepaid accounts No Currency revaluation notes No

Tax & Deadlines

GST/HST

Registered

AnnuallyOct 31, 2026in 11 days

BC PST

Registered

Not setNot setNot set

Banking

Bank accounts

12 accounts · 0 on QBO bank feed · 12 manual. Click an account for the full detail.


Amazon Wallet Clearing -USD - starting August 2024 (all Amazon USD payouts go here from A2X)-Sean will send money to the RBC USD account which we can then transfer from Wallet clearing and reconcile it to zero. there could be some delays with the deposits.	Bank	—	1049	USD	Manual entry
Payoneer USD (closes September 2024) - inactivate	Bank	—	—	USD	Manual entry
RBC CHQ	Bank	•••• 8186	1000	—	Manual entry
RBC USD	Bank	•••• 9451	1030	USD	Manual entry
RBC Visa	Card	•••• 4963	2500	—	Manual entry
Line of Credit statement ending date is the 6th of the month, use the statement that covers most of the month into the next month when reconciling	Loan	—	2130	—	Manual entry
Amazon Carried Balances	Clearing	—	1250	—	Manual entry
Amazon Pending Balances	Clearing	—	1260	—	Manual entry
Amazon Reserve Balance	Clearing	—	1270	—	Manual entry
Sean Personal	Clearing	—	—	—	Manual entry
Shopify Carried Balance	Clearing	—	—	—	Manual entry
Shopify Pending Balance	Clearing	—	—	—	Manual entry

Banking notes

No banking notes yet.

E-Commerce

Store #1Amazon "Slope Ropes" CAD

Store #2Amazon "Slope Ropes" USD

Payment gatewaysAmazon Shopify

Monthly COGS entry %No

Document management appDext Prepare

E-Commerce Items

Does the client sell on Amazon?Yes
Does the client use more than one currency?Yes
Do we provide the inventory package?Yes
Is all inventory tracked through Amazon only?No
Is all inventory tracked through Shopify only?No
Does the client send a monthly inventory value?No
Is COGS sent from A2X?No
Does the client give away Shopify gift cards?No
Does the client have e-comm sites withholding tax?No

E-commerce notes

Platforms used Amazon Shopify Integration apps A2X Inventory tracking method Erplane/Excel Monthly COGS adjustment method Sean (owner) will provide a year end count and value for adjustments. No monthly reconciliation or adjustment other than the Amazon Inventory Adjustments (these are detailed in the Inventory Adjustments Job). E-commerce additional tasks No

Payroll

No payroll for this client being serviced

Set Client has payroll to Yes when you start servicing payroll.

Apps

3 apps·1 billed to XENA AI·0 without access

Marketplaces & sales channels

Amazon Business (not the same as Amazon Seller Central, more like a business purchase account, we have a PP tile)

Marketplace

Access not recorded

Our access

Who paysXENA AI pays

RateNot recorded

LoginNot recorded

CategoryMarketplaces & sales channels

A2X

Marketplace

Access not recorded

Our access

Who paysNot recorded

RateNot recorded

LoginNot recorded

CategoryMarketplaces & sales channels

Receipts & documents

Dext Prepare

Receipts

Access not recorded

Our access

Who paysNot recorded

RateNot recorded

LoginNot recorded

CategoryReceipts & documents

Apps notes

No app notes yet.

Reports

0 linked reports·87 without a link·opens in QuickBooks

QBO custom reports

Links already on this client's workbook

SharePoint client folderClient file

No report links yet. Open a custom report in QuickBooks, copy the URL, and paste it against the report here.

Other details

Kind

ManualReport Name

Reports notes

No report notes yet.

Operating notes

How this client is handled — special rules, currency and payroll quirks, and the team's running memos.

Primary operating instructions

Processing rules, currency notes, cut-offs, owner preferences. Read this first.

Auto-saves to the workbook

Section rules & exceptions

Pulled from the workbook

2 of 4 sections have notes

Payroll processing

N/a

E-commerce & stores

Amazon
Shopify

No notes yet:

Team memos

Nothing logged yet

Call outcomes, approvals, and handoffs land here — dated and attributed.

Coverage

2 of 5

Primary instructions
Payroll processing
Banking & feeds
E-commerce & stores
Tax compliance & filing

Section notes are edited at their source in the Workbook and mirrored here.